1. INTRODUCTION
1.1. The guideline aims to enhance the procedures and regulations on the issuance of non-preferential certificates of origin (NPCOs) by the chamber of commerce of commerce/trade associations appointed by MITI.
2. QUALIFICATION CRITERIA OF CHAMBER OF COMMERCE AS AN ISSUER OF NPCO
2.1. Appointed by Ministry of International Trade and Industry (MITI).
2.2. Legally registered under The Registrar of Associations and is not dormant.
2.3. Membership must not be less than 150 (including members at branch office).
2.4. Fee charged must not exceed the ceiling rate determined by MITI.
2.5. Sufficient number of staff, office space and equipment for issuing NPCOs.
3. APPOINTMENT OF CHAMBERS OF COMMERCE / TRADE ASSOCIATION AS NPCO ISSUER
3.1. Chambers / trade associations and branch offices appointed by MITI are allowed to issue NPCOs.
3.2. 3.2 Processing and endorsement of NPCOs must be made by permanent staff appointed by the chamber of commerce/trade associations. Third party or appointments of individual among commitee members are not allowed.
3.3. Validity period given to the chambers of commerce/trade association to issue NPCOs is three (3) years from the date of appointment. MITI will review the chamber of commerce/trade association, including appointment of the branch offices once in every three (3) years.
3.4. MITI will terminate the appointment of chamber of commerce/trade association if the guidelines are not adhered to or incapable of issuing NPCOs.
4. RESPONSIBILITY OF CHAMBERS OF COMMERCE/TRADE ASSOCIATIONS
4.1. Submit specimen signatures of appointed staff who are authorised to sign NPCOs to MITI.
4.2. Using a standardised NPCO format issued MITI. The chamber of commerce/trade associations are given a period of six (6) months from the date of appointment to change NPCO form into a new format.
4.3. Submit a monthly report to MITI within six (6) months after the appointment. Subsequently, a quarterly report must be submitted to MITI.
4.4. Keeping a record of NPCOs for five (5) years for the review and verification process.
4.5.

Inform MITI or MITI branches within seven (7) days period if any company/applicant involved in fraudulant act.

4.6. NPCOs must not be issued to companies that submitted incomplete information.
4.7.

Responsible for every NPCOs issued if there are any problems or cases reported by other parties.

4.8.

Abide to all provisions under the guidelines.

5. PENALTY ON CHAMBERS OF COMMERCE/TRADE ASSOCIATIONS AND COMPANIES NOT ADHERING TO THE GUIDELINES
5.1.

Chambers of commerce/trade association which do not adhere to the guidelines:

First offence - Warning
Second offence- Suspend at least six (6) months
Third offence - Termination of appointment

5.2.

Among the offences that MITI can take action are:

5.2.1

5.2.1 Not adhering to the guidelines in undertaking the processing and issuance of NPCOs;

5.2.2

5.2.2 Appointment of a third party as an issuing authority of NPCOs; and

5.2.3

Do not keep record on NPCOs as stipulated in the guidelines.

5.3. Company which involved in fraudulent act will be blacklisted for one (1) year by MITI. MITI will inform all chambers of commerce/trade associations on the particular blacklisted company information.
6. FEE RATE

The ceiling fee for processing and certification of each NPCO is RM10.00.

7. CONDITION AND PROCEDURES FOR APPLICATION AND CERTIFICATION OF NPCO
7.1.

Eligible company:

7.1.1

Manufacturers or traders registered with the Companies Commission of Malaysia (SSM).

7.2.

Product which meets rules of origin:

7.2.1

Manufactured in Malaysia and used 100% local materials; or

7.2.1

Manufactured in Malaysia through transformation process which alters tariff code classification at six (6) digit level; or

7.2.1

Contains at least 25% local materials.

7.3.

Application for Endorsement of NPCOs

7.3.1

Manufacturers or traders are required to submit Statutory Declaration Letter yearly to chambers/ trade associations .

7.3.2

Submit completed NPCOs to the chambers of commerce/trade association and attach the following documents:

  1. Manufacturer:
    1. Company's registration certificate, business license/ manufacturer's license.
    2. Sample/picture/catalogue (if needed).
  2. Exporter/trader:
    1. Company's registration certificate.
    2. Certification from manufaturer for its manufactured product.
    3. Sample/picture/catalogue (if needed).
7.4.

Application for Endorsement of NPCOs:

7.4.1

Submit a complete NPCO form to the chambers of commerce/trade associations and attach following documents:

  1. Documents required (before exporting):
    • Packing List
    • Sales Invoice.
  2. Documents required (after exporting):
    • Sales Invoice.
    • Packing List
    • Bill of Lading.
    • Custome Declaration Form (K2).
8. WORK FLOW OF ENDORSING NPCO BY THE CHAMBERS/TRADE ASSOCIATIONS
8.1.

Receive completed NPCOs application.

8.2.

Check and verify the information in the application form with attached supporting documents.

8.3.

Ensure the information provided in the NPCO is parallel with the information in supporting documents.

8.4. Endorse/reject application.
8.5.

Return NPCO to the applicant.

Checklists for Statutory Declaration Letter, NPCO application and flow chart of work processing for endorsement of NPCO are as Attachment III, Attachment IV and Attachment V.

9.

EFFECTIVE DATE

The Guidelines On Issuance Of Non-Preferential Certificates Of Origin is effective as at 1 June 2008.

  • Checklist for Application of Non-Preferential Certificate of Origin Endorsement - Attachment IV.doc (43.0 kb)

  • Flow Chart of Work Processing for Endorsement of Non-Preferential Certificate of Origin - Attachment V.doc (28.5 kb)

    Application Form for Chambers of Commerce/Association as Issuer of Non-Preferential Certificate of Origin (click here to download the form)