Eligible company:

• Manufacturers or traders registered with the Companies Commission of Malaysia (SSM).

Product which meets rules of origin:

• Manufactured in Malaysia and used 100% local materials; or
• Manufactured in Malaysia through transformation process which alters tariff code classification at six (6) digit level; or
• Contains at least 25% local materials.

Application for NPCOs

• Manufacturers or traders are required to submit Statutory Declaration Letter yearly to chambers/ trade associations.
• Submit completed Statutory Declaration Letter to the chambers of commerce/trade association and attach the following documents:

  • Manufacturer:

    1. Company's registration certificate, business license/ manufacturer's license
    2. Sample/picture/catalogue (if needed)

  • Exporter/trader:

    1. Company's registration certificate
    2. Certification from manufaturer for its manufactured product
    3. Sample/picture/catalogue (if needed)

• Checklist for Statutory Declaration Letter - Attachment III.doc
• Sample of Statutory Letter - Attachment II.doc 
• Circular on the Revised Additional Guidelines on the Issuance Back-to Back / Transshipment Non-Preferential Certificate of Origin (B2B NPCO)
  • Appendix A

Application for Endorsement of NPCOs

• Submit a complete NPCO form to the chambers of commerce/trade associations and attach following documents:

  • Documents required (before exporting):

    1. Sales Invoice
    2. Packing List

  • Documents required (after exporting):

    1. Sales Invoice
    2. Packing List
    3. Bill of Lading
    4. Customs Declaration Form (K2)
  • Checklist for Application of Non-Preferential Certificate of Origin Endorsement - Attachment IV.doc 

Work flow of endorsing NPCO by the chambers/trade associations

• Receive completed NPCOs application.
• Check and verify the information in the application form with attached supporting documents.
• Ensure the information provided in the NPCO is parallel with the information in supporting documents.
• Endorse/reject application
• Return NPCO to the applicant.
• Flow Chart of Work Processing for Endorsement of Non-Preferential Certificate of Origin - Attachment V.doc 

FEE RATE

Kindly refer to Business Chambers and Association authorized by MITI.

Qualification criteria of chamber of commerce as an issuer of NPCO

• Appointed by Ministry of International Trade and Industry (MITI).
• Legally registered under The Registrar of Associations and is not dormant.
• Membership must not be less than 150 (including members at branch office).
• Fee charged must not exceed the ceiling rate determined by MITI.
• Sufficient number of staff, office space and equipment for issuing NPCOs.

Appointment of chambers of commerce / trade association as NPCO issuer

• Chambers / trade associations and branch offices appointed by MITI are allowed to issue NPCOs.
• Processing and endorsement of NPCOs must be made by permanent staff appointed by the chamber of commerce/trade associations. Third party or appointments of individual among committee members are not allowed.
• Validity period given to the chambers of commerce/trade association to issue NPCOs is three (3) years from the date of appointment. MITI will review the chamber of commerce/trade association, including appointment of the branch offices once in every three (3) years.
• MITI will terminate the appointment of chamber of commerce/trade association if the guidelines are not adhered to or incapable of issuing NPCOs.

Responsibility of chambers of commerce/trade associations

• Submit specimen signatures of appointed staff that are authorized to sign NPCOs to MITI.
• Using a standardized NPCO format issued MITI. The chamber of commerce/trade associations are given a period of six (6) months from the date of appointment to change NPCO form into a new format.
• Submit a monthly report to MITI within six (6) months after the appointment. Subsequently, a quarterly report must be submitted to MITI.
• Keeping a record of NPCOs for five (5) years for the review and verification process.
• Inform MITI or MITI branches within seven (7) days period if any company/applicant involved in fraudulent act.
• NPCOs must not be issued to companies that submitted incomplete information.
• Responsible for every NPCOs issued if there are any problems or cases reported by other parties.
• Abide to all provisions under the guidelines.

Penalty on chambers of commerce/trade associations and companies not adhering to the guidelines

• Chambers of commerce/trade association which do not adhere to the guidelines:

  1. First offence – Warning
  2. Second offence- Suspend at least six (6) months
  3. Third offence - Termination of appointment

• Among the offences that MITI can take action are:

  1. Not adhering to the guidelines in undertaking the processing and issuance of NPCOs;
  2. Appointment of a third party as an issuing authority of NPCOs; and
  3. Do not keep record on NPCOs as stipulated in the guidelines.
      

• Company which involved in fraudulent act will be blacklisted for one (1) year by MITI. MITI will inform all chambers of commerce/trade associations on the particular blacklisted company information.