Invitation to Participate at The 11th Secure Trade in APEC Region (STAR XI) Conference
Ministry of International Trade and Industry (MITI) in collaboration with Ministry of Foreign Affairs (MOFA) under the APEC-Counter Terrorism Working Group (CTWG) will be organising the 11th Secure Trade in APEC Region (STAR XI) Conference via online platform as follows:
|Date||:||20th and 21st October 2020 (Tuesday and Wednesday)|
|Time||:||8:15 a.m. – 1:00 p.m.|
The conference aims to provide sharing on the risks of terrorism to the region, reinforce the importance...
Strategic Trade Secretariat (STS) Client's Day 2020
Please be informed that our Client's Day that is scheduled on 21 October 2020 has now been changed to 18 November 2020 due some unforeseen circumstances. Any inconvenience caused is very much regretted.
- 15 July 2020
- 15 September 2020
- 21 October 2020 is rescheduled to 18 November 2020
For any queries, please drop us your email to our email@example.com
We are ready to meet stakeholders based on requests (subject to standard safety procedures as outlined by the Ministry of Health Malaysia). We only cater small groups (not more than 15 persons in a session for physical meeting. If you are interested to learn more about the Strategic Trade Act 2010 or require information and assistance on export control related matters, please feel free to...
Gentle Reminder Announcement for New ICP Checklist Submission - CMCO Related
We would like to refer to the initial Announcement on New ICP Checklist made on 16 January 2020 via MITI’s Website (https://www.miti.gov.my/index.php/pages/view/6031) and the second announcement dated 28 April 2020 via MITI’s website (https://www.miti.gov.my/index.php/pages/view/sta2010?mid=105), as well as the latest announcement as below.
2. Following the Conditional Movement Control Order (CMCO) as announced by YAB Prime Minister on 1 May 2020, most economic sectors are allowed to resume operations from 4 May 2020. We believe many offices have either resume operations in full or partially. In relation to the latest announcement made, we would..
Announcement for New ICP Checklist Submission
We would like to refer to the Announcement on New ICP Checklist made on 16 January 2020 via MITI’s Website (https://www.miti.gov.my/index.php/pages/view/6031) and the instruction for re-submission of ICP application incorporating the new elements based on the timeline provided via email firstname.lastname@example.org.
2. Following the Movement Control Order (MCO) as announced by the government beginning from 18 March 2020 due to..
Invitation to Participate at the Malaysia Joint Industry Outreach Seminar 2020 on Strategic Trade Management
Pleased to inform that the Strategic Trade Secretariat (STS), Ministry of International Trade and Industry (MITI) in collaboration with The Export Control and Related Border Security (EXBS) Program, US Department of State will be organising the Malaysia Joint Industry Outreach Seminar 2020 on Strategic Trade Management. Details
9 March 2020 (Monday)
8:15 a.m. - 5:00 p.m.
St. Giles The Wembley Hotel Penang
The Outreach Seminar seeks to update the industry on the latest Strategic Trade Management developments in the region, and it also serves as a platform for the sharing of regulatory requirements...
Announcement for New ICP Checklist
The Strategic Trade Secretariat (STS) is pleased to inform that after almost seven (7) years of implementation STS has undertaken a review in strengthening the implementation of Internal Compliance Programme (ICP). Three (3) new ICP elements will be introduced as follows:
- Transaction Screening;
- Corrective Action; and
- Intangible Technology Transfer (ITT).
2. Please be informed that all companies (existing ICP status companies and new applicants) are to adhere to the revised ICP Checklist in completing the pre-requisite and avail themselves for the facilitation of bulk and multiple-use permits under STA 2010.
3. The enforcement date of the revised ICP Checklist is on 1st February 2020. Please refer the documents (hyperlinked) below for further information and adherence:
Announcement : 2019 Intangible Technology Transfers (ITT) Guideline
Please be informed that Research Institution, Academia and Relevant Industries may view the revised 2019 Intangible Technology Transfer (ITT) Guideline via the Resources link.
Additional and enhance contents are as follows:
- Brief introduction note
- Elaboration on ITT
- Internal Compliance Programme for ITT
- Additional FAQ
- Pre-screening tool
STA 2010 : Reminder : Submission of Delivery Verification Statement (DVS)
Please be informed that under the Regulation 10 (7) (c), 11 (7)(c), 12 (7)(c) and 13(4)(c) of the Strategic Trade Regulation 2010, the Delivery Verification Statement (DVS) in Form 6 is required to be submitted to the relevant Authority by the permit holder or its authorised representatives.
- for single use/special permit, not later than 2 months from the date of export/bringing in transit/transhipment, unless otherwise authorised by the relevant Authority; or
- for bulk/multiple-use permit, upon request by the relevant Authority.
The Strategic Trade (Strategic Items) (Amendment) Order 2018
Please be informed that the Strategic Trade (Strategic Items) (Amendment) Order 2018 has been published in the Federal Government Gazette Ref. P.U.(A) 263/2018. It can be accessed via the link below:
Materials presentation from the National Strategic Trade Symposium 2018
Please be informed that materials presentation from the symposium can be found here.
National Strategic Trade Symposium 2018
Please be informed that the Ministry of International Trade and Industry, (MITI) Malaysia in collaboration with the Export Control and Border Security (EXBS) together with the U.S. Department of Energy (DOE) will be organising an export control program as per details below:
Date : 2 August 2018 (Thursday)
Time : 8.30 a.m - 5.00 p.m
Venue : Grand Millennium Hotel Kuala Lumpur
Circular of Directive on Implementation of Targeted Financial Sanctions Relating to PF
Please be informed that the Circular of the Controller of Strategic Trade No.1/2018 on the Directive on Implementation of Targeted Financial Sanctions relating to Proliferation Financing has come into force on 13 April 2018 and it can be accessed via the links; Circular of Directive on Implementation of Targeted Financial Sanctions Relating to PF and Directive TFS on PF.
Strategic Trade (UNSCRs) (Amendment) Regulations 2018
Please be informed that Strategic Trade (UNSCRs) (Amendment) Regulations 2018 has been published in the Federal Government Gazette Ref.P.U.(A) 78/2018. The Regulations come into force on 16 March 2018 and it can be accessed via the links below:
Strategic Trade Act (Amendments) 2017 Townhall, Southern Region
Please be informed that the Strategic Trade Secretariat (STS), Ministry of International Trade and Industry (MITI) will be organising the Townhall Session on Srategic Trade Act (Amendment) 2017 for Southern Region, as per the details below:
|Date||:||19 March 2018 (Monday)|
|Time||:||8.30 am - 1.30 pm|
Thistle Hotel Johor Bahru
Strategic Trade Secretariat (STS) Client's Day 2018
Please be informed that the Strategic Trade Act (STA) 2010 Briefing Session @STS Client's Day 2018 will be held at MITI Tower, Kuala Lumpur, from 10.00 am to 12.00 noon as per the schedule below:
Strategic Trade Act (Amendments) 2017 Townhall, Northern Region
Please be informed that the Strategic Trade Secretariat (STS), Ministry of International Trade and Industry (MITI) will be organising the Townhall Session on Srategic Trade Act (Amendment) 2017 for Northern Region, as per the details below:
|Date||:||12 February 2018 (Monday)|
|Time||:||8.30 am - 1.30 pm|
|Venue||:||The Royale Ballroom, Ground Floor
Royale Chulan Penang
No. 1 & 2, Pengkalan Weld
10300 George Town
The objective of the townhall is to share and update the industries on...
Joint Industry Outreach Seminar on Strategic Trade Management
Please be informed that the Ministry of International Trade and Industry, (MITI) Malaysia in collaboration with the Ministry of Economy, Trade and Industry, (METI) Japan will be organising an export control seminar as per details below:
|Date||:||23 January 2018 (Tuesday)|
|Time||:||8.30 a.m - 3.30 p.m|
|Venue||:||Intercontinental Kuala Lumpur|
The seminar is intended to promote better compliance of export control and effective...
Strategic Trade Act (Amendments) 2017 Townhall
Please be informed that the Strategic Trade Secretariat (STS), Ministry of International Trade and Industry (MITI) will be organising the Townhall Session on Srategic Trade Act (Amendments) 2017 for Central Region...
Strategic Trade Items Finder Mobile AppsClick here to download Strategic Trade Items Finder Mobile Apps
Strategic Trade (Amendment) Act 2017
Please be informed that the Strategic Trade (Amendment) Act 2017 [Act A1537] has been published in the Federal Government Gazette Ref.P.U.(B) 433/2017.
The Act comes into operation on 8 September 2017 and can be accessed via the links below:
The previous Strategic Trade Act 2010 [Act 708] can be accessed at the link below:
The application of provisions related to Compounding of Offences will be notified in due course.
PDK 2017 Customs Crisis Centre
Should companies encounter any issues with PDK 2017, please contact:
Strategic Trade (Strategic Items) (Amendment) Order 2017
Please be informed that the Strategic Trade (Strategic Items) (Amendment) Order 2017 has been published in the Federal Government Gazette Ref.P.U.(A) 90/2017. It can be accessed via the link below:
Intangible Technology Transfer (ITT) Guidelines
Kindly find attached the ITT Guidelines for the purpose of ensuring that control is exercised over ITT of both dual-use and conventional weapons technology and promoting Internal Compliance Programme (ICP) to be adopted by institutions/entities as guidance.......
Strategic Trade Secretariat (STS) Client's Day 2017
Please be informed that the Strategic Trade Act (STA) 2010 Briefing Session @STS Client's Day 2017 will be held at MITI Tower, Kuala Lumpur, from 10.00 am to 12.00 noon.......
Lantikan Pengawal Baru
Please be informed that Mr. Faizal Mohd Yusof has been appointed as the new Strategic Trade Controller (STC) effective from 11 November 2016.......
Strategic Trade (Restricted End-Users And Prohibited End-Users) (Amendment) Order 2016
Please be informed that the Strategic Trade (Restricted End-Users and Prohibited End-Users) (Amendment) Order 2016 (2016 Order) was published in the Federal Gazette of Malaysia on 20 June 2016 and comes into operation on 21 June 2016.....
Customs Clearance Procedures For Exports, Transits, Transhipments And Brokering Of Aircraft Parts And Components
Please be informed that a letter clarifying the Customs clearance procedures for exports, transits, transhipments and brokering of aircraft parts and components under the Strategic Trade Act 2010 (STA) has been issued to the Airfreight Forwarders Association of Malaysia (AFAM). All relevant companies and industries are to refer to the guidelines issued here.
Strategic Trade (Restricted End Users And Prohibited End Users) (Amendment) (No. 2) Order 2014
Please be informed that the Strategic Trade (Restricted End Users And Prohibited End Users) (Amendment) (No. 2) Order 2014 [P.U.(A) 313/2014 was published in the Federal Government Gazette on 20 November 2014 and comes into operation on 21 November 2014. This Order provides for the addition of one entity from the Democratic People's Republic of Korea (DPRK) to Part 2 of the Second Schedule of the Restricted End Users and Prohibited End Users under the Strategic Trade Act 2010. Details can be obtained here.
20 November 2014
Strategic Trade Controller
Strategic Trade Secretariat
Ministry Of International Trade & Industry
Implementation Of Targeted Financial Sanctions Related To Prevention, Suppression And Disruption Of Proliferation Of Weapons Of Mass Destruction
1. The United Nations Security Council (UNSC) has imposed certain measures relating to prevention, suppression and disruption of proliferation of weapons of mass destruction (WMD) and its finance via specific resolutions such as resolutions 1737 (2006), 1718 (2006) and their successors. One of these measures is targeted financial sanctions related to proliferation of WMD.
2. The targeted financial sanctions related to proliferation of WMD consist of:
a. freezing of property of a designated person (individual and entity) listed under the UNSC sanction lists, as well as any person owned or controlled by that person, or any person acting on behalf of, or at the direction of that person; and
b. prohibition against making such property available to or for the benefit of the aforementioned persons.
Strategic Trade (Restricted End Users And Prohibited End Users) (Amendment) Order 2014
Please be informed that the Strategic Trade (Restricted End Users And Prohibited End Users) (Amendment) Order 2014 [P.U. (A) 88/2014] has been published in the Federal Government Gazette on 4 April 2014 and comes into operation on 7 April 2014. This Order provides for additional list of Restricted End Users and Prohibited End Users under the Strategic Trade Act 2010. Details can be obtained here.
4 April 2014
Strategic Trade Controller
Strategic Trade Secretariat
Ministry Of International Trade & Industry
Strategic Trade (Strategic Items)(Amendment) Order 2014
Please be informed that the Strategic Trade (Strategic Items) (Amendment) Order 2014 [P.U. (A) 60/2014] has been published in the Federal Government Gazette on 28 Februari 2014. This Order comes into operation on 1 April 2014. The new Schedule of Strategic Items is as per Lampiran A.
2. Permits issued under the Strategic Trade (Strategic Items) Order 2010 [P.U. (A) 485/2010] are still valid and in force until the validity period of the permits expire. The Strategic Trade (Strategic Items) (Amendment) Order 2014 will only be enforced for permit applications received on or after 1 April 2014.
1 March 2014
Strategic Trade Controller
Strategic Trade Secretariat
Ministry Of International Trade & Industry
Appointment Of New Controller
Please be informed that, with effect from 27 June 2013, Mr. Muthafa Yusof is appointed as the new Strategic Trade Controller (STC) as Mr. Mohamed Shahabar Abdul Kareem, the former STC, has been promoted to head another Division in MITI.
Mr. Muthafa Yusof can be contacted at:
Telephone: 03-6200 0516
Email : email@example.com
Fax : 03- 6205 2264
Circular On Movement Of Strategic/ Unlisted Items Between Principal Customs Area And A Free Zone, Labuan, Langkawi Or Tioman Effective 27 March 2012
Please be informed that a Circular regarding movement of strategic goods/ unlisted items between Principal Customs Area and Free Zones, Labuan, Langkawi or Tioman can be obtained here.
Circular On The Implementation And Permit Validation Under The Strategic Trade Act 2010 (STA) Through ePermit System And Sistem Maklumat Kastam (SMK)
Please be informed that beginning 1 March 2012, SMK will validate STA Permits. A copy of the Circular can be obtained here.
Circular On The Amendments To The Strategic Trade Regulations 2010 (P.U.(A)482/2010) Effective 9 December 2011
Please be informed that there were amendments to the Strategic Trade Regulations 2010 which came into force on 1 December 2011. A copy of the Circular can be obtained from here.
Online Permit Application Under The Strategic Trade Act (STA) 2010
Effective 1 July 2011, online application* for all permits under the Strategic Trade Act (STA) 2010 have to be made via www.mytradelink.gov.my.
* Prior to permit application, online registration is required.Further information on the process flow of registration and permit application is available at MITI's website
Strategic Trade Act 2010, Regulations And Orders
Kindly be informed that:
A copy of the Strategic Trade Act 2010, Regulations and Orders can be purchased from:
Percetakan Nasional Berhad
Jalan Chan Sow Lin
50554 KUALA LUMPUR
Tel No. : 03-9236 6912, 03-9236 6913
Fax No.: 03-9223 0397
It is also available upon subscription at http://www.lawnet.com.my/lawnetPublic/ Compilation of STA 2010, Regulations and Orders published by the Attorney General's Chambers (AGC) Malaysia is also available and can be purchased by the public.
MITI has established a Strategic Trade Secretariat (STS) on 1 August 2010 to coordinate the implementation of the Strategic Trade Act (STA) 2010.
STS is led by a Strategic Trade Controller to perform functions that include:
Any query pertaining to export control matters are to be referred to STS at firstname.lastname@example.org.
STA 2010 Background
The United Nations Security Council (UNSC) on 28 April 2004, adopted a resolution on non-proliferation of weapons of mass destruction (WMD) namely the United Nations Security Council Resolution 1540 (UNCSR 1540). The UNSCR 1540 states that all Member States shall take and enforce effective measures to establish domestic controls to prevent the proliferation of nuclear, chemical, or biological weapons and their means of delivery, including by establishing appropriate controls over related materials.
Malaysia, being one of the United Nations (UN) Members, is obliged to set up national export control relating to the items stated in the said Resolution while mitigating the national security threats. In light of this, the Cabinet agreed on 5 October 2005 that a comprehensive law and regulations on export of strategic goods be formulated since Malaysia’s current export control framework is not sufficient to govern the control on the strategic items which can contribute to proliferation of WMD.
In light of this, the Strategic Trade Act 2010 (“STA”) was drafted by the Attorney General’s Chambers and approved by the Cabinet on 26 March 2010. The STA was passed by the Dewan Rakyat on 5 April 2010 meanwhile Dewan Negara on 6 Mei 2010 and received Royal Assent on 2 June 2010. The STA was published in the Government Gazette on 10 June 2010 and is targeted for implementation on 1 October 2010.
Objective of the STA
The STA provides for control over the export, transshipment, transit and brokering of strategic items, including arms and related material, and other activities that will or may facilitate the design, development and production of WMD and their delivery systems.
Key Features of the STA
STA contains the essential elements relating to export control of strategic items and other activities as follows:
I. Definitions of Expressions
The STA defines certain important expressions used in the Act as follows:
(a) any activity that support development, production, handling, usage, maintenance, storage, inventory or proliferation of any WMD and its delivery system; or
(b) participation in transactions with person engaged in such activities;
II. Transactions of Items under the STA
The following transactions of items are controlled by the STA:
(a) negotiates, arranges or facilitate the purchasing, financing, conveying, sale or supply of items; or
(b) buys, sells or supplies such items
III. Prevailing Law
The STA is to be read with other written laws and be regarded as an addition to the other laws relating to the prevention of the WMD and their delivery systems. However, if there is any conflict or inconsistency between the STA and any other laws, the STA shall prevail to the extent of such conflict or inconsistency.
IV. Extra-territorial Jurisdiction
The STA will enable extra-territorial criminal jurisdiction to be claimed by Malaysia for offences under the STA which are committed outside Malaysia regardless the nationality of the offender.
Appointment and Powers of Strategic Trade Controller
A Strategic Trade Controller (the Controller) and a Deputy Strategic Controller are appointed by the Minister of MITI from among public officers. These two officers are obliged under the STA to perform the functions and duties imposed and excercise the powers conferred under the STA.
The Controller is empowered by the STA to appoint any public officers and other officers to assist him in performing his functions under the Act. The STA is administered by MITI and the Controller will reside in MITI to regulate the STA.
II. Functions and Powers of the Controller
The Controller is required by the STA to perform the following functions:
The Controller is also granted with the necessary powers for the performance of his functions under the STA; and general direction and control of authorised officers for the purpose of regulating the STA
Control of Strategic Items, Unlisted Items and Restricted Activities
The STA controls the transactions of the following items or activities:
A definitive and comprehensive List of controlled strategic items will be put in place through the Ministerial Order. The List will be reflective of the items currently required to be controlled under the global export control regimes as well as the UNSCR 1540.
II. Export, Transhipment and Transit Controls
The STA requires a person to obtain a permit for the following transactions of strategic items:
A special permit is required for transactions of strategic items or unlisted items to a restricted end- user. However, any transaction of strategic items or unlisted items to a prohibited end-user is not allowed under the STA.
The restricted end–user and prohibited end-user are as the Strategic Trade (Restricted End-Users and Prohibited EndUsers) Order 2010.
III. Brokering Control
Brokering is controlled under the STA by way of registration. It means that a broker of any strategic / unlisted item is required to be registered under the STA before brokering any of the items.
A broker is required to hold a valid permit for brokering of strategic items if he:
IV. “Catch- All” Controls on Unlisted Items and Restricted Activities
The STA incorporates the “catch-all” provision to cover any unlisted items that will or may be used for a restricted activity. Under the STA, a person is required to notify the relevant
Authority of his intention to export any unlisted item at least 30 days before the carrying out of that export if:
The relevant Authority, upon such notification, shall decide whether or not to allow such export of the unlisted item. The approval of such export is subject to granting of a permit.
V. Offences and Penalties
The STA prescribes specific offences committed under the Act such as:
In view of the seriousness of the repercussions of misuse of the strategic items and unlisted items for the purpose of restricted activities, commensurate penalty is provided for each of the offence under the STA.
For example, for the offence committed under the STA with the intent to unlawfully export, tranship or bring into transit of strategic items which are arms or related material without a permit; or with knowledge that such transaction without a permit is unlawful, and where death is the result of the act, the most severe penalty is:
If such offence is committed by a body corporate, a minimum fine of RM30 million shall be imposed.
Permit and Registration
The STA lays down that an application for a permit or a special permit for export, tranship or transit of the strategic items or unlisted items is to be:
The relevant Authority has discretion either to grant or refuse to grant the permit and impose any conditions in granting the permit.
The permit granted can be suspended or revoked at any time by the relevant Authority on the following grounds:
II. Registration of Brokers
The STA specifies that an application for registration of brokering of any strategic items is to be:
The registration is valid for one year and can be suspended or revoked at any time by the relevant Authority on the following grounds:
For the purpose of enforcing the STA, the authorised officers are empowered by the STA to do the following matters:
I. Exemption from the STA
The Minister of MITI has the power to exempt any persons, class of person or activity from the STA by way of regulations.
The STA provides that any offence committed under the Act can only be prosecuted by or with the written consent of the Public Prosecutor.
The STA is a centralized and comprehensive legislation on export controls relating to strategic items, unlisted items and restricted activities to enable Malaysia to contribute to the maintenance of international peace and security by combating the proliferation of WMD.
The STA is intended to protect Malaysia and Malaysian exporters from being exploited by proliferators and those that profit from their activities without compromising legitimate trade in the strategic items concerned.
A copy of the STA is available (upon subscription) at the http://www.lawnet.com.my/ lawnetPublic/ or you may purchase a printed copy from Percetakan Nasional Berhad
Delivery Verification Statement (DVS)
Joint Industry Outreach Seminar 2020 on Strategic Trade Management - 9 March 2020
Training for Freight Forwarding Agent (FFA) by Strategic Trade Secretariat (STS) in Collaboration with Saferworld - 24-25 February 2020
Enterprise Outreach (EO) Seminar for Freight Forwarders – 29 Mar 2018 in Kuala Lumpur
National Enterprise Outreach (NEO) Workshop for Government and Industry – 2 to 28 Mar 2018 in Kuala Lumpur
STS Visit to Pelabuhan Tanjung Pelepas (PTP) – 20 Mar 2018 in Johor
Commodity Identification Training (CIT) – 28-30 Nov 2017 at Putrajaya
STS Outreach Program to DHL Express (M) Sdn Bhd – 9 Nov 2017 at Kuala Lumpur
STS Factory Visit to SGL Carbon – 21 Nov 2017 at Selangor
You can contact us via/ through:
Email directly to the Secretariat at email@example.com
Strategic Trade Secretariat,
Ministry of International Trade and Industry,
No. 7, Menara MITI, Jalan Sultan Haji Ahmad Shah,
50480 Kuala Lumpur.
For any enquiries regarding ePermit system application, please contact:
CARELINE - Customer Interaction Centre
Dagang Net Technologies Sdn Bhd
Tower 3, Avenue 5, The Horizon, Bangsar South
No 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia
Operation Hours: 24 hours daily (7 days a week)
Telephone: 1 300 133 133 / 03-4819 4800
Facsimile: 03-2713 2990
Contact details of our Partner Licensing Agencies (MCMC/AELB/PSD)
Suruhanjaya Komunikasi dan Multimedia Malaysia (MCMC)
Bahagian Perdagangan Strategik
Emel : firstname.lastname@example.org
Tel : 03-86888000
Website : http://www.skmm.gov.my
Lembaga Pelesenan Tenaga Atom (AELB)
Bahagian Penilaian dan Perlesenan
Emel : email@example.com | firstname.lastname@example.org
Tel : 03-89225888
Website : http://www.aelb.gov.my
Bahagian Perkhidmatan Farmasi (PSD)
Emel : email@example.com | firstname.lastname@example.org
Tel : 03-78413200
Website : http://www.pharmacy.gov.my
Background of STA 2010
What is the Strategic Trade Act 2010?
The Strategic Trade Act (STA) 2010 [Act 708], is the legislation that controls the export, transshipment, transit and brokering of strategic items and technology, including arms and related material, as well as activities that will or may facilitate the design, development, production and delivery of weapons of mass destruction. This Act is consistent with Malaysia's international obligations on national security .
Are there other related laws to STA 2010?
The written laws related to STA 2010 are:
1. Animals Act 1953 (Act 647)
2. Atomic Energy Licnsing Act 1984 (Act 304)
3. Chemical Weapons Convention Act 2005 (Act 641)
4. Customs Act 1967 (Act 235)
5. Pesticides Act 1974 (Act 149)
6. Plant Quarantine Act 1976 (Act 167)
7. Prevention and Control of Infectious Diseases Act 1988 (Act 342)
8. Protection of New Plant Varieties Act 2004 (Act 634)
9. Poisons Act 1952 [Act366]
10. Malaysian Communications and Multimedia Commission Act 1998 [Act 589]
Please also take note that in the event of any conflict or inconsistency between the provision of this Act and those of any written laws (in relation to the prevention of the proliferation of WMD and its delivery system), including the related laws, the provision of this Act shall prevail and the conflicting or inconsistent provisions of the other written laws shal, to the extent of the conflict or inconsistency, be deemed to be superseded.
Why was the Act enacted?
In 2004, the United Nations Security Council passed a Resolution which requested member states to establish an export control system for the purpose of non - proliferation of weapons of mass destruction. As a member state, we are requested to control exports of strategic products which may be used for proliferation of weapons of mass destruction activities.
How does the Act benefit Malaysia?
The enactment and implementation of STA 2010 will benefit Malaysia in terms of:
(i) enhancing Malaysia‘s image and building confidence among foreign investors to invest in Malaysia;
(ii) facilitating and managing the exports of high technology goods and components from Malaysia to other countries;
(iii) protecting Malaysia and Malaysian exporters from being exploited by proliferators and those that profit from their activities without compromising legitimate trade of strategic items; and
(iv) promoting Malaysia as a safe country to trade with.
Compliance with this international obligation will also enable Malaysia to contribute to the maintenance of international peace and security by combating the proliferation of weapons of mass destruction.
Who is the target of this Act?
The target is any person who is engaged in the activities of export, transshipment, bringing in transit or brokering of strategic items. This includes exporters, traders, manufacturers, brokers and others who have ownership of the product when it is exported. It also includes the activity of a person who either in his own behalf or acting as an agent on behalf of another person and is directly involved in the negotiation, purchase, financing, conveying, buying, selling and supply of such items.
How does one comply with the Act?
Whenever a person/ an entity performs any activity related with export, transshipment, transit and brokering of listed and unlisted strategic items, they must obtain a permit /broker registration certificate from the relevant Authorities and keep records of transactions and relevant documents for a period required by the law.
Definitions and Controlled Activities
Why should I be concerned with export control compliance?
Those violating the Act are subjected to heavy penalties as prescribed in STA 2010.
What is defined as export?
(i) to take or cause to be taken out of Malaysia any items by land, sea or air, or to place any items in a conveyance for the purpose of such items being taken out of Malaysia by land, sea or air; or
(ii) to transmit technology by any means to a destination outside Malaysia, and includes any oral or visual transmission of technology by a communication device where the technology is contained in a document the relevant part which is read out, described or otherwise displayed over the communications device in such a way as to achieve similar result (“Intangible Technology Transfer”).
What is defined as “bring in transit”?
"Bring in transit" means to bring items from any country into Malaysia by land, sea or air, where the items are to be taken out from Malaysia on the same conveyance on which they are brought into Malaysia, or any other conveyance and whether or not such items are landed or transshipped in Malaysia, but does not include the passage through Malaysia in accordance with international law of a foreign conveyance carrying any items.
What is defined as "tranship”?
"Tranship" means to remove items from the conveyance on which they were brought into Malaysia and to place the items on the same or another conveyance for the purpose of taking them out of Malaysia where these acts are carried out on a through bill of lading, through airway bill or through manifest.
What is the definition of “brokering”?
"Brokering" refers to the activity of a person who either on his own behalf or acting as an agent on behalf of another person which negotiates or arranges for the purchase, sale or supply of items from one foreign country to another foreign country; or purchases, sells or supplies such items from one foreign country to another foreign country.
Under STA 2010, a broker is required to be registered under section 19 of the Act and holds a valid broker certificate from the relevant Authority under the related laws to broker strategic items if he/she:
(i) is notified by the relevant Authority or an authorised officer;
(ii) knows; or
(iii) has reasonable grounds to suspect
that such strategic items are intended or likely to be used, wholly or in part, for or in connection with a restricted activity.
Who falls under this definition of brokers?
A broker can be a person or company, who or which is involved in the brokering activities including transaction of strategic items in a foreign country and exporting them to another foreign country. The strategic items transacted may or may not pass through Malaysia
Classification and Strategic Items List
What are the strategic items?
Strategic items refer to goods and technology that are controlled under the STA 2010. A definitive and comprehensive list of strategic items is prescribed in the Strategic Trade (Strategic Items) Order 2010. The Order reflects the items currently required to be controlled under the international export control regimes as well as the relevant United Nations Security Council Resolutions.
The items are categorized as follows:
Category ML : Military items;
Category 0 : Nuclear materials, facilities and equipment;
Category 1 : Special materials and related equipment;
Category 2 : Materials processing;
Category 3 : Electronics;
Category 4 : Computers;
Category 5: Telecommunications and information security;
Category 6 : Sensors and lasers;
Category 7 : Navigation and avionics;
Category 8 : Marine; and
Category 9 : Aerospace and propulsion
The list of Strategic Items can also be viewed in MITI‘s website via the link www.miti.gov.my> STA 2010 > Strategic Items under the STA 2010.
How will I know if the items to be exported from Malaysia are listed in the strategic items list?
It is the responsibility of exporters to determine if their products are listed as strategic items and to obtain a permit prior to export of such items.
The strategic items list is a transparent list and published in the Gazette as the Strategic Trade (Strategic Items) Order 2010.
The Strategic Trade (Strategic Items) Order 2010 is available (upon subscription) at the http://www.lawnet.com.my or can be purchased from Percetakan Nasional Berhad. Exporters may also check the list of items by logging on to www.miti.gov.my > STA 2010 > Strategic Items under the STA 2010.
Can an item that is deemed non - strategic under foreign governments’ export control law be exempted from an export permit under STA 2010?
Malaysian companies need to comply with Malaysia’s STA 2010 and refer to the Strategic Trade (Strategic Items) Order 2010 to determine if their product is controlled or not. As long as the items are listed as strategic items in the Strategic Trade (Strategic Items) Order 2010, an STA permit is required. However, companies need to also conduct their due diligence if their items are categorized as unlisted under STA 2010, which also requires them to apply for pemit.
What is Category Code and how is it different from the Customs Harmonised Commodity Description and Coding System (HS Code)?
A Category Code is an alpha - numeric classification used in the Strategic Items List to identify controlled items and to determine the relevant authority involved in issuing the export permit.
It is different from the Customs Harmonised System Codes (HS Code), which is used by Customs to determine import duties and collect trade data and statistics.
The Category Code has 5 characters, for example, 1A002, 4D003, or 9E102. There are 11 categories on the Strategic Items List. The first number of the Category Code identifies the category to which it belongs, for example, ML = Military List, 1 = Special materials and related equipment, 4 = Computers, or 9 = Aerospace and Propulsion.
Is there any correlation between HS Code and ECCN Code? How do we identify which ECCN code to be used?
To date there is no correlation of HS and ECCN code. In the early implementation of STA 2010, HS Code was incorporated into the Strategic Items List to provide as guidance to the companies.
How do I determine whether my product is a strategic item?
The Strategic Trade (Strategic Items) Order 2010 is the list to refer to determine whether your product is a strategic item, whereby it is divided into two categories, i.e. Military List and Dual-Use Items. The list does not indicate HS Code of the strategic item, but 5 alpha-numerical characters which are used in international export-control regimes (the codes may vary according to country). You must use the alpha-numerical code to apply for permit under STA 2010.
It is important for you to know your product such as the specification, composition of materials used to manufacture, as well as possible end-use of the item before you check the Strategic Trade (Strategic Items) Order 2010.
One of the ways to determine whether your product is a controlled item is to check with the manufacturer of the product, as well as the importers and competitors. If your product meets the description of a strategic item, you are required to apply for a permit. However, if it is not listed, it does not mean that it is not a strategic item as it may fall under the category of unlisted items.
What are “unlisted items”?
"Unlisted items" are items that may be used in a restricted activity but are not prescribed as strategic items under the Strategic Trade (Strategic Items) Order (Amendments) 2018. Anyone who intends to export, transship or bring in transit any unlisted items need to notify the relevant Authority his intention to do any of the controlled activities 30 days before such activity is going to take place if he :
i) has been notified by the relevant Authority; or ii) otherwise knows; or
iii) has reasons to believe that any unlisted item will or may be used for a restricted activity.
A permit has to be obtained for the export, transit or transshipment of an unlisted item.
What if only certain parts of the finished product are strategic items? Is a STA permit required?
In such an instance, please forward your technical specifications to STS for evaluation.
If I am handling or storing items for a non-resident in my warehouse, how do I ensure that the products are strategic or non-strategic items?
It is your responsibility to ensure whether the item is strategic or not. For this purpose it is imperative that you obtain the classification from the manufacturer or owner of the goods. STA 2010 has extraterritorial jurisdiction and can be used on the owner of the items in overseas if the information provided is not accurate or falsified.
If the products I am exporting are not in the strategic items list, do I still need to register under STA 2010?
Products that are not in the strategic items list do not require a permit. However, STA 2010 places the obligation on the exporter to declare the item as an unlisted item if he is informed by the relevant Authority or otherwise knows, or has reason to believe that any unlisted item will or may be used for a restricted activity.
How to apply STA permit for unlisted items?
The Secretariat has created new category codes for unlisted items as follows:
MU999 - Military Items
0U999 - Category 0 : Nuclear Materials, Facilities & Equipment
1U999 - Category 1 : Materials, Chemicals, Microorganisms and Toxins
2U999 - Category 2 : Material Processing
3U999 - Category 3 : Electronics
4U999 - Category 4 : Computers
5U999 - Category 5 : Telecommunications and Information Security
6U999 - Category 6 : Sensors and Lasers
7U999 - Category 7 : Navigations & Avionics
8U999 - Category 8 : Marine
9U999 - Category 9 : Propulsion Systems, Space Vehicles & Related Equipment
Will Customs be conducting spot-checks on shipments to determine whether the items are strategic or not?
A field has been created in the K2 and K8 customs forms which require all exporters to declare items exported under STA 2010. This is a mandatory requirement. As authorized officers under the Act, Customs officials can make spot-checks on any items exported prior to shipment. It is the prerogative of the Royal Malaysian Customs to request for additional information such as specifications of the products to determine whether the product is a strategic item. The Customs will however allow the export pending evaluation of the items.
Based on the manifest provided on transit and transshipment of items, the Port Authorities may request specifications of the product or approval from authorized agencies before the items are allowed on its journey to the final destination.
Is there any assistance provided on classification of items under STA 2010?
Yes, samples and specifications of the item may be submitted to the Secretariat for evaluation. If the evaluation incurs cost for laboratory testing, it should be borne by the applicant. It should be treated as a last resort. It may take longer time as it needs to be sent to technical institution for their determination.
Are all aircraft parts and components controlled under STA?
In general, aircraft parts and components for commercial/civil use are not controlled under STA. However, in order to determine it, companies are responsible to check with the Category Code and Items Description in the Strategic Items List, in particular the following Category Codes:
(i) ML 10
Companies must also provide a detailed description in the Customs Declaration Form. Samples as follow:
(i) Aircraft parts for commercial/civil use
(ii) Aircraft parts for military use
There are also exclusions from the requirement of STA permits provided in the 4 Category Codes above which will require companies to submit certification from civil aviation authorities of the Wassenaar Arrangement (WA) States [please refer this link for the list of WA States [https://www.wassenaar.org/about-us/] directly to the Royal Malaysian Customs.
Permit Application Broker Registration And Internal Compliance Programme (ICP)
What types of permits are available under STA 2010?
Types of permits available under the Act are as follows:
(ii) bulk permit;
(iii) multiple-use permit; and
(iv) special permit.
For brokering activities of strategic items, a person needs to obtain the certificate of brokers for strategic items.
Which permit type is suitable for my company?
Before applying for permit, you need to consider your business needs, business activities and the permit which you may qualify for. The following is the description of each permit:
(i) Single-use permit – is a one-time export, transit or transshipment permit for a country or destination.
(ii) Bulk permit – is a multiple exports, transit or transshipment permit for a single country or destination. An application for Bulk permit is only considered if the company applying for the permit has an Internal Compliance Program (ICP) approved by the Strategic Trade Secretariat
(iii) Multiple-use permit – is a multiple exports, transit or transshipment permit for different countries or destinations. An application for Multiple-use permit is only considered if the company applying for the permit has an Internal Compliance Program (ICP) approved by the Strategic Trade Secretariat.
(iv) Special permit – is a single-use export, transit or transshipment permit to a restricted end-user
What is an Internal Compliance Program (ICP)?
An ICP is:
(i) A set of internal procedures implemented within the company that ensures transactions satisfy the requirements under STA 2010. An ICP is a prerequisite for companies that wish to avail themselves of bulk and multiple-use permits under STA 2010.
(ii) A commitment taken voluntarily by a company to support the authorities by ensuring that internal controls and procedures are in place to safeguard the company from being manipulated by proliferators of WMD.
(iii) The commitment to the ICP is satisfied when the company has established procedures to ensure that thorough investigations and due diligence of the buyer and the end-user had been undertaken prior to shipment and export of strategic items and/or technology.
The Key Elements of an ICP:
(a) A written statement of intent on export controls;
(b) A designated officer appointed at the level of management to oversee the implementation of the ICP and his/their responsibilities and positions stated clearly in the company;
(c) Clear export control policy and procedures prepared on the company's letterhead;
(d) Transparent reporting and decision-making responsibilities for exports;
(e) Knowledge of customer and the end-use of the items exported;
(f) Centralised processing for the export of strategic item;
(g) Early warning and screening of all enquiries and orders; and
(h) Proper documentations of all transactions of strategic items to be kept for at least six years.
(iv) ICP Guide and Checklist on the required documents to be submitted to apply for an ICP is as in www.miti.gov.my > STA 2010 > Resources > Internal Compliance Program. Submission of the documents to the Secretariat should be submitted manually with a letter on the company's letterhead and signed by the designated person in charge of export control.
When should I apply for the export permit / broker registration certificate?
An application for export permit / broker registration shall be made not less than the following timeframe before the strategic items are exported/ act of brokering is taken/ strategic technology is transmitted:
(i) single-use permit - 30 days;
(ii) bulk permit - 30 days;
(iii) multiple - use permit - 30 days;
(iv) special permit - 30 days; and
(v) broker registration certificate - 30 working days.
STS Client Charter to approve/reject the permit applications is 5 working days, upon receiving an application with complete required documentation.
What is the validity period for the export permits / broker registrations?
(i) single-use permit - up to 6 months;
(ii) bulk permit - up to 2 years;
(iii) multiple-use permit - up to 2 years;
(iv) special permit - up to 1 year; and (v) broker registration certificate - 1 year
How to apply for STA permit?
Application for permit under STA 2010 is done online except for application for broker registration certificate, which is done manually.
There are two phases involved:
(i) Pre-registration (Phase 1)
- A company needs to subscribe to DagangNet Technologies (DNT) to obtain the user ID and Password which are required for the e-permit registration.
- After filling-in the required information online, application for registering the company can be submitted.
(ii) Permit Application (Phase 2)
- Company will obtain a digital signature token once their registration is approved. This token is required for permit application. The digital signature token is issued to the company under an authorised applicant‘s* name, by DNT.
- Company then can submit their application for permits online by using the digital signature token.
- Processing of application takes 5 working days upon receiving complete application, with all required supporting document.
*Note: Should this authorised personnel resigns, he/she should return the token to the company. The company should then inform DNT of the change in the authorised personnel to ensure that the token is de-activated accordingly. In case of a lost or misplacement of token, a police report has to be made by the company and a copy of the report should be sent to MITI before company can apply for a new token.
The process flow for application of permit:
Who are the licensing authorities involved in issuing STA permits?
There are four (4) authorities issuing permits under STA 2010 as follows:
(i) Strategic Trade Secretariat, Ministry of International Trade and Industry (MITI);
(ii) Atomic Energy Licensing Board (AELB);
(iii) Malaysian Communications and Multimedia Commission (MCMC); and
(iv) Pharmaceutical Services Division (PSD), Ministry of Health.
Who are the enforcement agencies under STA 2010?
The nine (9) enforcement agencies under STA 2010 are as follows:
Atomic Energy Licensing Board (AELB);
Malaysian Communications and Multimedia Commission (MCMC);
Pharmaceutical Services Division, Ministry of Health;
Royal Malaysian Customs Department (RMCD);
Royal Malaysia Police (RMC);
Malaysian Maritime Enforcement Agency (APMM);
Central Bank of Malaysia (BNM);
Securities Commission Malaysia (SC); and
Labuan Financial Services Authority (LFSA).
What are the documents to be submitted when applying for permit?
The application for permit/renewal of permit for export/ transit/ transshipment and special permit needs to be accompanied by the following supporting documents:
(i) End-Use Statement;
(ii) Product Technical Specification; and
(iii) Others (as may be required by licensing Authority).
Which price is to be indicated in the permit application: is it the price charged to the end-user or the final price that end-user charged to their customers?
Price indicated in permit application is to reflect price of goods sold to the end-user.
Can the exports exceed the quantity and value approved in multiple and bulk permits?
Exports should be based on total quantity and value as approved in the permit. Company is to ensure forecasting is done based on the price fluctuation trends before submitting the permit application.
Is there any quantity tracking mechanism in the DNT e-permit system or Sistem Maklumat Sistem (SMK)?
At present, there is no tracking system for the quantities exported using a STA permit. However, based on the validation field, SMK will prompt an error if the quantity exported exceeds the quantity stated in the approved permit.
Under what circumstances are permits denied, suspended or revoked?
Permit can be denied, suspended or revoked at any time by the relevant Authority on the following grounds:
(i) the applicant has been convicted of an offence under the Act or any related laws;
(ii) the act in respect of which the application for a permit is made would contravene or result in any act which would contravene the Act or any related laws;
(iii) the applicant was previously granted a permit which was subsequently revoked;
(iv) in the opinion of the relevant Authority, the act in respect of which the application for a permit is made or is likely to be related to or in furtherance of any activity, the object or purpose of which is contrary to public interest or national security;
(v) in the opinion of the relevant Authority, the act in respect of which the application for a permit is made would contravene or result in an act which would contravene a decision of the United Nations Security Council or any international agreement to which Malaysia is a party;
(vi) where the strategic items or unlisted items in respect of which the application is made is to be brought into Malaysia, or transmitted, from an exporting country and the export or transmission of the strategic items or unlisted items from that country or its acquisition or disposal is regulated by that country, the approval from the relevant authority of that country has not been obtained for such export, acquisition or disposal;
(vii) the applicant refuses or is unable to furnish any document or information required by the relevant Authority in connection with his application;
(viii) the applicant has given, in connection with any application made by him or on his behalf :
- any information that is false or misleading in a material particular; or
- any document which contains a statement or omits any matter which renders the document false or misleading in a material particular; or
in the opinion of the relevant Authority, the applicant is not a fit or proper person to hold the permit for any other reason.
What type of permit do we apply for hand-carry of strategic items?
If you are carrying a strategic item including technology, a permit under STA 2010 is required. Since it is carried by an individual, a single-use permit will be issued. The relevant EUS should accompany the application, along with the technical specifications, a copy of the passport and travel itinerary of the individual carrying the strategic item. Application for the permit to hand-carry strategic items has to be made to the Secretariat.
Is it sufficient for a parent company to subscribe to or register with DNT or are branch companies required to subscribe as well?
It depends on applicant’s business model. If only your parent company exports, it is sufficient for the parent company to register. The branches need to be registered under STA 2010 if they are also involved in the activities under STA 2010.
If my company is appointed by the Government to export/transit/tranship Strategic Items on behalf, do I need STA permits?
Regulation 22 of the Strategic Trade Regulations 2010 provides for an exclusion of STA permits for activities carried out on behalf of the Government of Malaysia. Companies are required to present the appointment letter by the relevant agency to RMC to obtain this exclusion.
End-Users and End-Use Statement
Who are the restricted and prohibited end-users?
The restricted and prohibited end-users are individuals, entities, countries and destinations that are designated by the United Nations Security Council Resolutions or Minister of International Trade and Industry following their suspected involvement in any restricted activities.
Is an export of strategic items allowed to restricted or prohibited end-users?
Exports of strategic items are not allowed to prohibited end-users under any circumstances. However, you are allowed to export strategic items to restricted end-users provided that applicant is granted a special permit by the Strategic Trade Secretariat.
What is an end-use statement (EUS)?
An EUS or also known as Form 5 is a statement that contains information on the end-user and end-use of the items that will be exported.
Do we need to attach EUS for all applications?
Yes. EUS is required for all applications of single-use, bulk and special permits. However, for multiple-use permits, applicant may attach at least one EUS with the application. It is the exporter‘s responsibility to keep all EUSs from all listed importers in the permit at their premises. These EUSs are to be made available upon request by the authorities.
In cases where it is difficult to identify the final end-user due to certain business model, can a distributor be considered an end-user?
The Form 5 was amended effective 1 December 2011, taking into consideration the different business models. This new Form provides for declaration of items for consumption, production, distribution and repair. If the EUS is provided by the distributor, the distributor bears responsibility for taking adequate steps to ensure that the final end user is not involved in any restricted activities. The distributor is also subject to STA 2010 (if based in a third country) with regard to export of strategic items, under its extra-territorial provision.
What if the consignee is a distributor and refuses to provide the End-Use Statement (EUS)?
EUS is mandatory requirement under STA 2010. If a distributor is unable to produce the EUS, the exporter is advised not to proceed with the transaction.
Can a written contract be used to replace the EUS?
No. EUS is a form published in Government’s Gazette. In addition, a written contract does not indicate the final use of the item.
Can the EUS for an existing multiple-use permit be used again for a new permit application?
When applying for a new multiple-use permit, a new EUS is required. The new EUS will indicate the quantity of the items that will be exported in the next two years and will also address changes that might have taken place at the end-user level such as contact details, etc.
To what extent is the exporter liable for information provided by the end-user?
It is the responsibility of the exporter to undertake due diligence on all end-users before applying for a permit. Due diligence is important especially for new end-users. Extra caution should also be exercised for end users from restricted countries.
Is it possible to add new end-user(s)/importers to an existing multiple-use permit?
Yes. The new end-users/importers will have to be pre-registered via the e-permit system. After which a manual submission of the end-use statements from the new importers to the relevant Licensing Authority, will have to be undertaken. When submitting application to add the new importers, you have to ensure the following:
(i) a cover letter on your company‘s letterhead listing the new importers/end-users;
(ii) the permit number of the multiple-use permit to which the new importers/end users are to be added to;
(iii) with the addition of the new importers/end-users, the quantity approved in the original multiple-use permit will not be exceeded; and
(iv) there is no change in the product (category code) to be exported to the new importers/end-users.
Technology Transfers and Research
What do you mean by export of technology?
Export of technology means transmit or transfer of information and data, by any means to a destination outside Malaysia, in any form, for the design, development, production or use of another item. This includes transfer of technical data, technical assistance and software.
Is all technology controlled under STA 2010?
Technology is only controlled if it is required for the development, production or use of goods or software which are listed as strategic items in the Strategic Trade (Strategic Items) Order 2010, or if the technology itself is specifically described in the Order.
Are all researchers required to apply for export permit when sending information related to technology to a person outside Malaysia?
A researcher should examine the research information and determine whether it is controlled under STA 2010. If it is, the researcher must obtain the approval from the relevant Authority before sending off the information.
How can the intangible transfer of (strategic) technology (ITT) be controlled in my company?
Controlling something that is intangible is a challenge. Education is essential in this matter. Under STA 2010, it is your responsibility to ensure that your employees are well educated on ITT. The company‘s policy regarding ITT needs to be communicated to all employees who have access to the strategic technology. You may institute access restrictions to various levels of technology according to their sensitivity. Clear guidelines and procedures will ensure a systematic control of technology within your company.
What is the liability of a freight forwarder who has made wrong declaration on the K2 and K8 forms regarding strategic items?
It is an offence under STA to make wrong declaration. Manufacturers and forwarders are advised to use the shipper‘s instruction for every shipment to indicate items exported are strategic or otherwise. Such advice can be conveyed through any means i.e. e-mails, or invoice.
Can strategic and non-strategic items be declared in a single K2/ K8 (?) Customs Declaration form?
In order to facilitate dealing with Royal Malaysian Customs, it is advised that companies to declare strategic and non-strategic items in separate K2/K8 forms.
Can a Customs Declaration K2 form be amended after the item was exported if the export was wrongly declared?
No. It is an offence under STA 2010 to make a wrong declaration in the Customs Form.
If a shipper comes to know that the item exported has been wrongly declared, what can the shipper do? Can the declaration be retracted?
Declaration made to the Customs cannot be retracted. Currently, there is no provision under the STA 2010 to rectract declaration for item that has been exported. It is an offence to make wrong declaration and subjected to heavy penalties. It is the permit holder‘s responsibility to inform the Secretariat and the Royal Malaysian Customs regarding the wrong declaration. Appropriate action will be taken by the authorities for violation under the Act.
Is it possible for the exporter/shipper to view the Sistem Maklumat Kastam (SMK) in order for them to ensure correct declaration by the freight forwarder?
No, the SMK system cannot be accessed by the exporter/ shipper. At present, It is meant only for use of Customs officials.
How can we ensure that our freight forwarder has declared our product as strategic and has quoted the STA permit number in the customs declaration?
You may request your freight forwarder to print out the Customs declaration form for you to check if the correct STA permit number has been indicated.
How to declare the movement of strategic items within Malaysia?
STA does not cover import thus there is no declaration of movement of strategic items within Malaysia required under the STA 2010.
STA declaration in K2 and K8 forms when the movement of goods involve FTZ, within Malaysia.
STA 2010 does not control the movement of goods to FTZ or within Malaysia as the activity does not fall under the definition of export under Section 2 of STA. Company should tick “No” in the forms as the goods are considered not to be exported out of the country.
Violations and Penalties
Will a Malaysian company operating/ located outside Malaysia be prosecuted under STA 2010 should there be any violations?
A company needs to comply to the local export laws of the residing country. Any non-compliance to domestic export control laws will have impact on the credibility and reputation of its affiliates in Malaysia, and may be subjected to penalties.
What will happen to the permit holder if the item exported is found to be used in restricted activities?
It is the permit holder’s/ exporter’s responsibility to undertake due diligence on your importer before exporting. It is therefore important for you to know your product and know your customers well. However, if such an incident happens despite all your endeavours to ensure that the STA 2010 is complied, you should provide documentary evidence to prove that the company and its personnel are not involved knowingly/unknowingly in the transaction.
Is there any voluntary disclosure provision under STA?
At present there is no provision for voluntary disclosure under STA 2010.
What can a company do if a strategic item with a valid export permit goes missing?
The company should lodge a report with STS and submit DVS for the lost shipment within two months after the shipment, together with supporting documents. The outcome of the 20 investigation by the company on the lost shipment should also be forwarded to the Secretariat.
Evaluation of STA Compliance
Will the companies be notified prior to an audit by the Secretariat?
Yes. However, we may consider auditing without prior notice should we have strong reasons for suspecting violations.
Do I have to maintain records of exports of strategic items?
Yes. All documents related to permit / broker registration must be kept and maintained for at least 6 years. For further details, please refer to regulation 30 of the Strategic Trade Regulations 2010.
Are soft copies of documents sufficient as proof of record keeping?
Is training provided by external trainers on STA 2010/export control and training that are conducted in company's intranet considered as part of training required under ICP?
Yes, as long as the topics covered are related to trade procedures and incorporating elements of export control.
Delivery Verification Statement (DVS)
How does the company determine the date of export when submitting the Delivery Verification Statement (DVS) or also known as Form 6 for bulk and multiple-use permits?
The company can indicate the period of export or any specific date of export as per the request of the relevant authority. DVS submission for bulk and multiple-use permits are upon request of the authorities but companies need to ensure that all related shipping documents are retained for at least 6 years after the date of export.
Which date of export is to be indicated in DVS column for transshipments, original export date from country of origin or date of transshipment?
Date of export in DVS for transshipment should be the date when the item transshipped in Malaysia.
Is the name and title of authorized representative in the DVS limited only to the company’s registered Authorized Applicant? In the End User column on the said form, does the company indicate the end user as per EUS, or the importer’s recipient of that pa
The name and title of authorized representative is not limited only to the registered Authorized Applicant. It can be anyone in charge of exports and trade compliance within the company. Whereas in the end user column, company to indicate the end user as stated in the EUS.
Will there be any acknowledgement from MITI upon company’s submission of the DVS?
MITI will acknowledge the receipt of the document and will contact the company should we need further clarification.
Can the Customs K2/K8 Form be considered as proof of delivery (POD) for DVS submission?
The Customs K2/K8 Form can not be considered as a POD. POD is a form of confirmation provided by the importer/end user that the strategic item has reached the end user. It could be an email confirmation of goods received or delivered provided by the end-user or the courier service provider.
Licensed Manufacturing Warehouse (LMW), Bonded Warehouse and Free Trade Zone (FTZ)
Is sending products from a Free Zone to an LMW in Malaysia considered an export under STA 2010?
Export under STA 2010 is defined as taking an item out of Malaysia by land, sea or air. The item must physically leave the country to be considered an export. Selling to customers within the country such as those in LMWs or to customers in Sabah, Sarawak or Pulau Langkawi are not considered exports under the Act and such transactions will therefore not require an export permit.
What is my responsibility if my company operates in Free Commercial Zone?
Strategic Item which is on transit or transshipment is exempted from a permit under STA 2010, if remains in the Free Zone less than 30 days. However, this exemption does not apply for Schedule 3 item under the Strategic Trade Regulations and destinations that are restricted end-users under the STA. It is the responsibility of the company handling these goods (on transit and transshipment) to apply for the permit if the product is a strategic item.
Does Regulation 25 apply to bonded warehouse?
Regulation 25 spells out the conditions for non-requirement of permit for transit and transshipment. The conditions are applicable to bonded warehouses as well.
STA 2010 (Amendment) 2017
What is the new format of the End Use Statement (EUS) and is there a manual to use EUS?
There is no specific format. However all evaluation elements in the current Form 5 such as the item, its value and volume as well as its end user and end use must be submitted to ensure effective and efficient evaluation by the licensing authorities.
Is there any flexibility for EUS format under the amendments? Can company use different documents to cater different requirements from the clients, especially from other countries’ government agencies?
STA have provided enough flexibility under the recent amendments of EUS. Should the EUS could not be provided as per gazetted form, companies may provide a full set of documents below that can be used for the authorities to evaluate the application:
- Purchase Orders;
- Bill of Lading/Airway Bill;
- Letter of assurance/Certified letter;
- Packing List;
- Agreement/ Contract; and
- Advanced manifest.
Limitation of the quantity in the permit application. Will there be any improvement to cater a larger quantity?
The existing STA e-Permit ties with SMK Systems, thus any changes must be made concurrently. Royal Malaysia Customs is in midst of developing uCustoms which may cater such request.
Is there any facilitation under STA for Customs Prior Release?
In order to facilitate trade, RMC introduced provisional declaration of exported goods which is covered under Section 87A, Customs Act 1967. However, this facility cannot be used for export of strategic item. STA 2010 requires all export, transit and transhipment of strategic item to obtain necessary permit prior to the transaction. As such, Section 4 STA 2010 prevailing provision will supersede Section 87A and any other with regard to export control.
What if the mode of transport changed in the approved permit, is there a need to apply for a new permit?
As long as the item, its quantity and value as well as the end user is still the same, there is no need to apply for new permit. However, the applicant is advised to notify MITI, for us to facilitate the transaction when dealing with RMC.
How much does it cost for STA permit fee?
No charges incurred to process STA permit applications. However, access to the system is handled by a service provider, DagangNet. Kindly contact email@example.com for costing details.
Which industry sectors are frequently related with export control under STA 2010?
The main sectors relevant to export control are (not limited to) Electric and Electronic, Defence Industries, Manufacturing, Chemical Products and Oil and Gas.
Is the new amendment of this act put into consideration the reverse logistics? Can the same permit be used again for the reverse logistics?
Based on our permit definition, it is possible for multiple/bulk permit but not for single permit. Provided that the quantity does not exceed the approved multiple permit.
Issues with DagangNet system such as frequent system errors, security, support service.
The issue with DagangNet can be brought up directly to DagangNet (firstname.lastname@example.org) and copied to STS (email@example.com) for our further follow-up.
How can I know more about the Strategic Trade Act and its implementation?
For any query or clarifications pertaining to STA 2010, please contact Strategic Trade Secretariat, Ministry of International Trade and Industry, Level 4, MITI Tower, No.7, Jalan Sultan Haji Ahmad Shah, 50622 Kuala Lumpur; e-mail: firstname.lastname@example.org or our hotline number: 03-8000 8000.
2. Prohibited End Users List - List of Designated Individuals and Entities
Democratic People’s Republic of Korea
3. Restricted End Users Country List (UN Sanctions List) - Require Special Permit
Last Updated 2019-08-19 11:47:07 by Azuna Hasbullah atau Abd Rahman